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Tasks That Move Work Forward

Manage tasks, approvals, workflows, and AI automation in the same workspace where you handle projects, files, contacts, notes, shell access, and MCP-connected AI tools. No extra task SaaS to keep in sync.

Start Managing Tasks View Example

Shell Request

workspace $ create a review task for each scanned contract, assign first pass to an agent, and move risky items to approval
Change the workflow goal and the shell can create, assign, summarize, or move the work differently.

Open A Task Detail View

Contract Review 003
Houston Buildout • Legal Review
Needs Approval
Assigned: Daily Summary Agent
Attachments: signed-contract-003.pdf, risk-summary.md
AI summary: Termination clause flagged, payment schedule mismatch detected
Workflow: Open → Assigned → Review → Needs Approval
Summaries attach back to the task, risky clauses move forward, and the project stays current automatically.

Why Separate Task Tools Usually Fail

The Usual Problems

  • Tasks without context
  • No clear workflows
  • Lost in endless lists
  • No project connection
  • Manual status updates
  • Can't track delegation

Tasks Done Right

  • Rich context and instructions
  • Built-in workflow states
  • Organized by project
  • Everything connected
  • Automatic state tracking
  • Clear delegation paths

Three Types of Tasks for Real Work

What This Looks Like In Practice

Most task apps stop at lists and statuses. AskRobots keeps tasks in the same system as your project files, contacts, notes, shell tools, and AI workflows so the work can actually move.

Example: "Create a review task for each scanned contract, assign the first pass to an AI agent, attach the summary to the task, and move anything risky to approval."

Basic Tasks

Quick todos and simple assignments. Create, complete, done. Perfect for daily work.

Standard Tasks

Tasks that need review and approval. Built-in workflow ensures quality.

Contract Tasks

Complex work with milestones and payments. Full tracking from start to finish.

Workflows That Match Reality

Smart State Tracking

Open → Assigned → In Progress → Review → Complete. Automatic transitions.

Clear Delegation

Assign to team members or AI agents. Track who's doing what.

Rich Communication

Comments, attachments, and updates all in one place.

Perfect For

Client Projects

Track deliverables with approval workflows

Product Development

Feature requests, bugs, and improvements

Marketing Campaigns

Content creation with review cycles

Operations

Recurring tasks and maintenance work

Team Collaboration

Shared tasks with clear ownership

AI Automation

Tasks that AI agents can handle directly or through templates

AI That Helps You Work

Our AI doesn't just track tasks - it can help complete them inside the workflow:

  • AI Agents: Assign appropriate tasks to AI that can research, write, analyze, and report back into the task.
  • Smart Templates: Create tasks from templates with AI-filled details and reusable workflow structure.
  • Template Execution: Some templates can trigger AI outputs like generated images or videos and attach the results back to the task.
  • Shell & MCP: Use the AI shell or external MCP clients to create, update, review, and report on tasks inside the same workspace.
  • Progress Analysis: AI reviews task history and suggests next steps.
  • Bulk Operations: Create multiple related tasks with AI assistance.

Features That Save Time

  • Kanban View: Drag tasks through workflow stages visually.
  • Everything Connected: Tasks link to projects, files, contacts, and time entries.
  • Time Tracking: Built-in time logging for accurate billing.
  • Works Everywhere: Desktop, tablet, and mobile friendly.
  • One Integrated System: Tasks live beside projects, files, contacts, shell tools, and MCP-connected AI clients under one login and one bill.

Ready to Get Things Done?

Create Your First Task

$50/month per human seat • AI agents and template automation included